Find and Replace:

The find command locates a designated character string and optionally replaces it with different character. The replace command locates designated locates a character string and replaces it with different characters.

The following procedure is use to find a word:

1. Position the insertion point at the start of the text.
2. Click   Edit  > Find            OR press Ctrl +F. The find and replace dialog box appears.
3.  Enter the word you wish to find in the find what box.
4. Click on find Next button to start the search.
5. Repeat step 4 until the search is complete.

Replacing a word:

The following procedure is use to replace a word:

1. Position  the insertion point at the start of the text.
2. Click    Edit   > replace or press Ctrl+ H . find and replace dialog box appears.
3. Enter the text you wish to replace tin the find what box.
4. Enter the replacement text in the replace with text box.
5. find by click on next button to find the next instance of the word in the text.
6. Click on the replace button to replace this instance of the word found in the text.
7. Replace all button to replace all instance of the word in the text.
8. Repeat step 5 until the replacement operation is compete.

Spelling and grammar:

Spelling and Grammar features helps user to correct any mistakes made when typing the document. Spell check is a feature that checks for spelling errors in a document. It can be useful in preventing mistakes. Spelling can be checked simultaneously with grammar.

Correction spelling with Quick Menu:

The quick menu is use to modify misspelled text quickly and easily. The following procedure is use for this purpose:

1. Right click the misspelled word    than Select the appropriate option:

Spelling Suggestions                                It Gives word choices a spelling suggestion for misspelled word.

Ignore All                                                 It ignores that word and every other instance of that word.

Auto correct                                             It provides word choices for automatic correction of misspelled                                                               word.

Language                                                 It allows misspelled word to be corrected according to selected                                                                  language.

Spelling                                                 It opens spelling and Grammar dialog box to change misspelled                                                                               word.

Correction Spelling using Dialog Box:

The use of dialog box option is a little more time consuming but it provides more options for correcting misspell words.

1. Select spelling and Grammar. from Tools menu Or click spelling and grammar Or press F 7 .the spelling and grammar dialog box appears.
2. Make the desire selection for each misspelling.

Note: The dialog box option include all quick menu options in addition to the options described in the following.

Dialog Box option                                              Action

change                                        Changes the word to the select suggestion.

Change All                                    changes all identical misspellings to the select suggestion.

Auto correct                                 Changes the word in the current document and continues to make this                                                             correction in the future.

3. Click OK when spell check is complete.

Checking Grammar:

When Grammar check finds sentence with grammatical error, the error is underlined with a way green line. The error can be corrected through quick menu or dialog box. If error is without a clear solution, Ms word displays grammatical rule being violated.

Correcting Grammar with Quick Menu

The use of quick menu to correct grammar mistake is quick and easy. The following procedure is use to correct grammar with quick menu.

Quick menu option                                    Action

Suggestions                   Corrects the error to the selected suggestion.

Ignore once                       Ignores only this instance of the error.

Grammar…                    opens the Spelling and Grammar dialog box where you can choose from more                                                    options

About This sentence            Opens an Office Assistant dialog box that explains the sentence error and                                                           suggestions.

Correcting grammar with Dialog Box:

The use of spelling and Grammar dialog box is useful for more extensive editing. It is is a little more time consuming but provides more option s for correcting possible errors.

The following procedure is use to correct grammar with dialog box.

1. Select spelling and Grammar form Tools menu. The spelling and grammar  dialog box appears.
2. Select the desired option:

Dialog Box Option                                           Action

Suggestions                      Give suggestion for correcting the grammatical mistake.

Ignore Once                    Ignores only this instance of the error.

Ignore Rule                      all errors based on the current grammatical rule being violated.

Next Sentence                 Skips to the next grammatical error.

Change                             Changes the error to the selected suggestion.

Explain                           Open an office assistant dialog box that explains the sentence error and suggestions.

3. when spelling and grammar check is finished, a dialog box appears.

4. Click OK.

Turning off automatic Spell and Grammar checks:

you can shut off check  spelling a s you type and check grammar as you type features.

In the spelling and Grammar dialog box,. click the option button a the bottom

in spelling & Grammar options window, unchecked the check spelling as you type and / or check grammar as you type boxes.