A template is a document with preset formatting and settings. It acts as a basic structure for a document. Ms Word provides templates as a guide for creating readable, uniform document. For example, blank word documents are based on the Normal template.
It uses the following preset options:
|Font face and size||Times new roman at points|
|Language||Usually US English|
|Line spacing||Usually single|
Some useful templates are as follows:
The use of templates for creating document can save a lot of time and effort. If you create many similar documents, templates save time by formatting the page to predefined settings. The user can start writing the documents without specifying formatting when using templates. Ms Word provides many built-in templates that can be used immediately. The user can also modify them to meet exact requirements.
Types of Templates:
There are two basic types of templates in Ms Word:
Built-in templates provide a preset structure for several common types of documents like memos, reports and business letters.
Some built – in templates are as follows:
- Web pages
The built in templates can use immediately. The user can also modify them to meet exact requirements.
A type of template that is created by user is called custom template. The users can easily create a new template with specify formatting and settings. The new template can be saved with Word’s other templates and accessed as and when required.
Using Built in Word Template:
The following procedure is use to use a Word template:
- Select File > New….. the New document task pane will appear.
- Click on My Computer….. The Templates dialog box appears.
- Select the desire tab.
- Select the desired template
- Click OK. The template is applied to the new document.
Creating a new template
The new template can be created in two ways.:
- Creating a template based on an existing template.
- and Creating a custom template.
Creating a template based on an Existing template:
The following procedure is use to create a template base on an existing template:
- Open a word template.
- Modify the template by adding desired text. Graphics and formatting to be included in the new template.
- Select File > Save As ….. The save As dialog box appears.
- Select Document template (*.dot) form save as type pull down list.
- Type the desired file name in File name text box.
- Select the desired save location using Look in pull down list. The template will save in the default templates directory.
- Click Save.
Creating a custom template:
The following procedure is use to create a template a custom template:
- Create or open the file containing the formatting and settings to be include in the custom template
- Select File Save As ….. The Save As dialog box appears.
- Select Document Template (*.dot) from save as Type pull down list.
- Type the desired filename in file name text box. The template will be save in the default templates directory.
- Click save.